Write real instructions, don't assume training stuck

A quick demo feels like enough at the time, but most people forget half the steps within a day or two, especially if the task isn't part of their daily routine yet. I stopped trusting a good demo alone a while back, because I kept watching people nod along and then quietly forget the steps by the next morning. Write down the actual steps in plain language, with a real example from your own business, and keep it somewhere people can find it without having to ask you directly. Skip the vague summary and be specific about what to type, what to check, and what a good result looks like compared to a bad one. This written version becomes the thing new hires learn from later, saving you from repeating the same walkthrough over and over. A short written guide also removes the awkwardness of admitting you forgot something that got explained once in a meeting weeks ago.

Try this today: write a short, plain-language guide for the one AI task your team uses most, and save it somewhere everyone already knows to look.