Give every tool a single clear owner

When a new tool gets rolled out to "the whole team," it quietly becomes nobody's job to keep it working. I've seen this exact drift happen even in small teams, and the fix is never a better tool, it's a name attached to it. Assign one named person to own each tool, someone who checks whether it's actually getting used, notices when it starts producing odd results, and updates the instructions when the process changes. That owner doesn't have to be the most technical person, just someone reliable who will actually pay attention instead of assuming it runs itself. Without an owner, small problems pile up quietly until the tool gets quietly abandoned and nobody can say exactly why. Naming an owner also gives the rest of the team someone specific to ask instead of guessing or bothering you directly every time. Ownership is what turns a tool from a one time experiment into part of how the team actually works.

Try this today: pick one AI tool your team already uses and assign one person by name to own it, checking in on how it's going every couple of weeks.